Central DeWitt Community School District

Human Resources/Payroll Specialist Job Description

July 2026

Position:  HumanResources/Payroll Specialist

Qualifications: High School Graduate, 2- or 4-year degree preferred, payroll experience preferred

Reports To:  Chief Financial Officer

POSITION SUMMARY:

To perform all activities necessary to process all payrolls accurately and in a timely manner, and to provide employee benefits and accounting support.

ESSENTIAL DUTIES & FUNCTIONS (but not limited to):

• Responsible for all district payroll processes and activities, including monthly payroll.

• Responsible for all payroll tax activities, including compliance with state and federal regulations and timely filing of all payroll tax reports, bi-monthly, quarterly, and yearly.  Responsible for all tax deposits without penalty.

• Processes and calculates all involuntary deductions, such as levies and garnishments; communicates with the agencies involved.

• Administers a variety of deductions and remits payment to the corresponding agencies.

• Maintains payroll and uploads accumulated sick, vacation, and personal days.  

• Prepares various payroll reports for auditors.

• Provides onboarding/offboarding for new, retiring, and resigned employees.

• Completes forms of verification and wage-earning reports from regulatory agencies.

• Prepares and issues all employee and extracurricular contracts/letters of assignment.

• Creates and maintains all employee, substitute, and coach records.

• Sets up and deactivates employee access in various applications.

• Administers workers' compensation, unemployment, FMLA, and other state and federal employment-related claims, ensuring compliance with applicable laws, regulations, and district policies.

• Helps prepare the personnel report and hiring recommendations for School Board meetings.

• Is responsible for ACA reporting and issuing 1095s.

• Helps prepare and complete IPERS forms for employees and keeps employee information up to date on the IPERS website.

• Works extensively in software systems to perform a variety of tasks, including rollover of absence balances, creating a master calendar, setting up vacancies, and entering closed days.

• Processes receipts and deposits for the Administration Center.

• Performs such other duties as necessary.

MINIMUM QUALIFICATIONS:

Education: High School graduate, 2- or 4-year degree preferred

Other: 

• Strong Computer skills

• Well organized

• Independent decision-making skills

• Ability to maintain confidentiality

• Ability to relate to people

• Works courteously and cooperatively with other staff members

• Effectively implements the goals and objectives of the District
  
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