Executive Assistant

Job Category:

Job Type: Support Staff, Hourly

Supervisor's Title: Foundation Director and Assistant to the President

Location: Clinton Community College (20)

Salary

$22.79 - $27.93/HR

Job Description

Keeps accurate accounting of all financial transactions for the Foundation and Alumni Association. Performs a variety of skilled secretarial duties including gift processing, providing donor and financial reports, coordinating scholarship awarding and record keeping tasks. This individual must be able to work independently, solve problems and work effectively with internal and external constituencies.

Required Qualifications

Associate's degree required. Minimally 2 years of administrative assistant experience with proven increasing levels of responsibility. Technology proficiency using various software applications, including Microsoft Office Suite Applications. Knowledge of accounting and technology is necessary. Accurate record keeping, detail oriented and interpersonal skills are required.

Preferred Qualifications

An associate degree in administrative secretarial is desirable.

Physical Demands

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, video conferencing and fax machines. Ability to lift up to 10 lbs. occasionally, open filing cabinets and bend or stand as necessary. Prolonged periods sitting at a desk and working on a computer.

Typical Duties and Responsibilities

1. Processes foundation donations - prepares forms, maintains appropriate files, and sends thank-you letters.

2. Prepares "request to pay" forms for the Foundation and Alumni Association.

3. Works with bank trust department to reconcile foundation general ledger accounts monthly. Maintains up-to-date and accurate reports for annual audit.

4. Processes Alumni Association's income and sends alumni billings.

5. Use and manage general office equipment, such as computers, printers, scanners, and video conferencing. Utilizes Bloomerang software for donor identification, gift clubs, foundation accounts, mailing lists, billings, and alumni records. Maintain databases, electronic filing systems

6. Coordination of meetings. May include preparing materials for meetings, coordinating lunch/dinner menus with caterers and confirming attendance with board members.

7. Performs general and skilled administrative support for the Assistant to the President/Executive Director including the areas of foundation, alumni, and general college.

8. Prepare mailings, invitations, brochures, thank you letters and correspondence for fundraisers and special events.

9. Assists in the preparation of scholarship awarding and publicity. Monitors student records for compliance of scholarship guidelines

10. Utilizes Colleague UI system to monitor student records for scholarship awards and imputing of scholarship information.

11. Prepares requisitions and monitors development budgets including Institutional Development, Staff Development and Bickelhaupt Arboretum.

12. Performs tasks associated with Staff Development and Educational Grants such as processing requests, coordinating of meetings and preparation of required forms.

13. Maintains and oversees office supplies.

14. Assists President's/Dean's Office and provides support across departments as needed.

15. Processes bills of groups utilizing Sharar Foundation such as B-rrry Scurry Race.

17. Serves on college committees as assigned.

18. Is committed to providing quality service that meets or exceeds the expectations of internal and external customers.

19. Works with Continuing Education staff and the Associate Director of Bickelhaupt Arboretum to coordinate and assist Continuing Education events at CCC.

20. Performs other duties as assigned.

EICC Non-Discrimination Statement

It is the policy of Eastern Iowa Community College District not to discriminate in its programs, activities, or employment on the basis of race, color, national origin, sex, disability, age, sexual orientation, gender identity, creed, religion, and actual or potential family, parental or marital status, as required by the Iowa Code §§216.6 and 216.9, Titles VI and VII of the Civil Rights Act of 1964 (42 U.S.C. §§ 2000d and 2000e), the Equal Pay Act of 1973 (29 U.S.C. § 206, et seq.), Title IX (Educational Amendments, 20 U.S.C. §§ 1681-1688), Section 504 (Rehabilitation Act of 1973, 29 U.S.C. § 794), and Title II of the Americans with Disabilities Act (42 U.S.C. § 12101, et seq.).

If you have questions or complaints related to compliance with this policy, please contact EICC's Equal Employment Opportunity Officer/Equity Coordinator, Eastern Iowa Community College District, 101 West Third Street, Davenport, Iowa 52801, 563-336-5222, equity@eicc.edu or the Office for Civil Rights, U.S. Department of Education, Cesar E. Chavez Memorial Building, 1244 Speer Boulevard, Suite 310, Denver, CO 80204-3582, Telephone: 303-844-5695. FAX: 303-844-4303; TDD: 800-877-8339 or Email: OCR.Denver@ed.gov

Posting Number: S178P

Number of Vacancies: 1

Close Date:

Open Until Filled: No

Special Instructions Summary:

To apply, visit https://apptrkr.com/6795480

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